Note that the range A2:A28 and the reference to E2 (number of occurrences) have to be locked with dollar signs (shortcut: F4). Select “Use a formula to determine which cells to format” and type this formula into the formula field: Select the cells you want to include in the search (A2:A28 in this example), go to the Home Ribbon and choose Conditional Formatting > New Rule. So, let’s put the formula into Conditional Formatting, with one small adjustment: Instead of hard-coding the value after the equal sign (1,2,3 etc.) we’ll use a cell reference.
In this example, for Robert, the statement is true for “=3”. We use the same formula as above, only with “=1”, “=2” or “=3” in the end, and we will get TRUE or FALSE for each statement. First, let’s see how our formula works when we put it in the worksheet. We will use almost the same formula in Conditional Formatting: As you might already know, Conditional Formatting uses Boolean logic, which means that it checks whether or not a statement is TRUE, and formats the cells that return TRUE. In this example the formula will return 3. In A2 we find the name Robert, so if we want to find out how many times Robert appears in the list, we can use this formula: =COUNTIF($A$2:$A$28,A2). In my example below I have 27 rows of data, with names in the range A2 to A28.
#EXCEL FIND DUPLICATES MATCH CASE HOW TO#
two, three or four occurrences of the same piece of data, we need another approach: Conditional Formatting with a formula.įirst, let’s find out how to count the number of occurences in a list. But sometimes we want to make it more dynamic: If we want to be able to choose between highlightning duplicates, triplicates or quadruplicates, i.e. If you only want to locate duplicates, the super-easy way above is the right way to do it. button and select the option Clea r Find Format (see below).Select the cells you want to check, go to the Home Ribbon, choose Conditional Formatting and select Highlight Cell Rules > Duplicate Values. If you want to remove a previously specified formatting style from the Find and Replace dialog box, click on the arrow at the side of the For mat. How to Remove a Formatting Style in Excel Find and Replace Note that if you specify a formatting style and a 'find text' value, the Find command will only find cells that match both the formatting style and the specified 'find text'. This allows you to specify a format that you want to find and (optionally) a Replace format.
Comments (not available on the Replace tab) - Only cell comments are searched Any other cell contents are ignored.Values (not available on the Replace tab) - If a cell contains a formula, the result of the formula will be searched (not the actual formula itself).Formulas - If a cell contains a formula, the text that makes up the formula will be searched, rather than the result of the formula.The Look in: Option allows the user to decide what is to be searched.
If this option is set to 'By Columns', Excel searches down each column before continuing the search at the top of the next column, etc.If this option is set to 'By Rows', Excel searches across each row before continuing the search at the start of the next row, etc.The Excel Find Search: Option allows the user to decide the order that Excel searches through a worksheet. The Excel Find Wit hin: Option allows the user to decide whether the Find command should search in the current active worksheet only, or throughout the entire current workbook. Note that most of these options are also available in the Replace tab of the dialog box.Įach of the options is discussed below: Wit hin: Option
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